Powerschool Admin - How-to Per Student Attendance Rate (ADA/ADM by Student) 

Updated 01/03/2024

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Summary of Page

In this article Powerschool Administrators will learn how to run ADA/ADM by Student report from Powerschool which will produce the per student attendance rate.  This Report is an Out-Of-Box feature that can be ran at anytime during the current schoolyear.  Please keep in mind that the SBTC support Desk will offer and troubleshoot errors that occur on the ADA/ADM by Student report.  The name of the report that you need to run is called "ADA/ADM by Student" and is located in the "System Reports" section of the Powerschool admin portal. 

Running ADA/ADM by Student

To begin make sure that you are signed into the Powerschool Admin site.  System Reports like the ADA/ADM by Student report can be printed from the Admin portal only.  In the article we will focus on running the ADA/ADM by Student report for ALL.  However please keep in mind that you can use the filters built in to narrow down the report by Grade Level or by "Selected Students".   In order to run the ADA/ADM by Student report you are going to: 

1) From the Start Page select "System Reports" from the left navigation pane

2) Once you have clicked on "System Reports", the Out-of-Box Reports menu will display various options. Scroll down and click on "ADA/ADM by Student" located in the "Membership and Enrollment" section.  

3) On the ADA/ADM by Student page, fill in the following information: 

• Attendance Mode > "Daily" 
• Attendance Conversion > "Code to Day"
• Students to Include > "ALL"
  • NOTE: You can also use the "The selected x students only" option but you will need to make a student selection prior on the Start Page
  • Grades (leave blank for all) > **optional**.  This can filter down the results also
• Begin Date and Ending Date > Fill in the bubble for "Begin Date and Ending Date"
  • Fill in 1st day of school in the first box
  • Fill in "Today's date" for the second box
• Include Absent Column > check the box 

NOTE: Ignore/Leave empty all other options available on this page

4) Click Submit to run this report

NOTE: This report may take serval minutes to complete.  On average the report takes 1 - 2 minutes depending on the number of students at your school.  

5) Periodically click the Refresh button on the "Report Queue" page to see if the report has successfully completed. Once completed click the "VIEW" link that is made available.  The report should open as a PDF on your brower.  

NOTE: Review the information provided.  There are totals and averages for your student selection located at the bottom of the listing.  

After you have displayed the generated reports you can either SAVE or PRINT them to a local Printer.  

Sample Report of ADA/ADM by Student: