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Knowledgebase: Student Search/Reports
Powerschool Admin - Searching for NEW Students Added This Year
Posted by Gilbert Suarez on 19 November 2019 12:35 PM

Powerschool Admin - Searching for NEW Students Added This Year

Updated 11/19/2019

 

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Summary of Page

This KB article is meant to help Powerschool Admins find all newly entered student for the current academic school year.  The instructions on this KB article will only apply to this current school year, this will NOT work for previous school years.  Since each student is technically "re-registered" every school year then every student must receive the following: 

  • Entry Date
  • Exit Date
  • Entry Code
  • Exit Code

Searching for New Students

We can use the mentioned fields above in Powerschool to help us search for NEWLY added students to your Powerschool system.  If you want to search for NEW students then we need to basically filter out the students that returned and were promoted to the next School Year.  To Filter them out you want to search for student's Entry Code.  Every Student that gets promoted to the next School year receives an EntryCode of "RS" or Returning Student.  These are all the students that were in your system last year and were just promoted up a grade level.  To filter them out you would search: 

EntryCode#RS

The search command listed above is basically broken down to [Field Name] [Comparator] [Search Argument].  So EntryCode is the name of the field that we are using to find said students recently added.  Remember that RS are Returning Students so we want to find everyone that does not have that in their EntryCode. That would be where the comparator of "#" comes into play.  This is Powerschool's "NOT" code.  And lastly there is the Search Argument which in our case is "RS" or Returning students.  So to summarize our seach command says " ALL students whose EntryCode is NOT RS or Returing Students".  We can further refine that search with additional search options like EntryDate, an additional field in Powerschool.

 

Refining our Search

Expanding on the information provided above, if you wanted to further narrow down the search you will need to use EntryDate.  As mentioned earlier the EntryDate is generated each year for ALL students.  So when searching for students with EntryCode#RS this does not apply any date filter.  By default ALL Years and Terms are INITIALLY created at 08/15 and ended on 06/15.  If you wanted to cast a wide search for ALL students during th current school year you can use the search of: 

EntryCode#RS;EntryDate>=08/15/2019

The first part of the search was already explained earlier, the second part applies a date filter.  The semi colon separates the 2 search parameters into a logical AND search making everything to the left and the right of the semi colon TRUE.  The field EntryDate stores a value in the following format MM/DD/YYYY.  If you want to search for students with an entry date after 08/15 then simply just modify the MM/DD to fit your parameters.