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Powerschooll - Photo Uploads
Posted by Gilbert Suarez on 07 October 2019 10:18 AM

Powerschool Admin - Import Photos

Updated 10/07/2019 GS

 

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Summary of Page

This page is intended to show Powerschool Admins how to mass import student and staff photos.  The import photo process can be done at any time of the year.  Images for Powerschool are stored on a single folder on the Powerschool server.  It is NOT split into individual schools and should NOT deleted.  If you accidentally delete photos please keep in mind that you are actually deleting ALL student photos for ALL Schools.   Never delete photos unless you are trying to clear ALL photos. 

PREREQUISITE:

  1. Powerschool Login

  2. Access to PS Photo File in Kayako

  3. 7-zip

 

PREPARING TO IMPORT

  • Download school photo zip file from Kayako or Email.
    • Inside the zip you will find all Photos
    • You will also find a Data file that is important to importing.

NOTE: In the zip file you will see both Student and Staff Photos.  Student photos will have 5 or 7 numerical digits while staff photos are typically Alpha numeric.  Treat imports separately, perform student photos first then do staff photos seperately.  Create 2 separate data files and 2 separate zip files. 

 

  • Prepare the Data file for import 
    • Open Data file in Microsoft Excel
    • Once Data file is opened sorty by Column 1.
    • Confirm that Column A and Column B are populated.
    • Delete all Rows that do not have data on Column A.  These are photos without student accounts OR Staff Accounts

 

 

  • Prepare the zip file for import
    • Open the zip file
    • Select ALL photos.  You can Highlight all the photos you need to import or simply just click CTRL + A to select ALL.  
    • Right click on the highlighted area and go to "Send to" and select "Compressed Zip"
    • This is a very important step because the import process requires the photos to NOT be in a folder.  The import will NOT work if the photos are in a folder.

 


 

IMPORT STEPS:

 

 

  1. Log on to Powerschool
  2. Switch to School you are about to import for
  3. Navigate to "System" under Setup on the left navigation bar
  4. Find and click on Photo Management
  5. Click on Import Photos.   NEVER CLICK ON DELETE PICTURES
  6. Select "Students" from Group dropdown
  7. Select "Choose File" on the zip file and click on the Zip file you prepared
  8. Select "Choose File" on the Mapping File and click on the data file you prepared.
  9. Select "Student/Staff Number" on the Mapping Type dropdown
  10. Hit Submit

 

At this point the import is being processed and the Powerschool page will return with a confirmation of imported Photos. 

 

 



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